So, you need to write an addendum email. It might seem a little tricky, but it’s really just about adding or clarifying something to a previous email or document. This guide will walk you through How To Write An Addendum Email effectively, making sure you get your point across clearly and professionally.
Understanding the Basics of an Addendum
An addendum is basically an addition or clarification to something that already exists. Think of it like adding a post-it note to a contract or a correction to an email you sent earlier. When it comes to emails, it’s all about keeping everyone on the same page, especially if you need to change some information. Before you start writing, consider these key points:
- Purpose: What exactly are you trying to add, change, or clarify?
- Clarity: Make sure your new information is super clear and easy to understand.
- Context: Reference the original document or email so people know what you’re talking about.
The importance of a well-written addendum email is that it ensures everyone has the right information, avoids confusion, and keeps things organized. It can be especially important in professional settings. Here’s a simple breakdown of the core elements that you’ll want to include:
- Subject Line: Make it clear it’s an addendum (e.g., “Addendum: Regarding Job Application – [Your Name]”).
- Reference: Mention the original email’s date and subject.
- The Addendum Itself: State the new information clearly.
- Closing: A polite closing, thanking the recipient.
Email Examples
Addendum to a Job Offer Email – Salary Adjustment
Subject: Addendum: Job Offer – Software Engineer Position
Dear [Candidate Name],
Following our job offer email dated October 26, 2024, regarding the Software Engineer position, this email serves as an addendum to clarify the offered salary.
The initial offer stated a starting salary of $75,000 per year. This addendum clarifies that due to a recent budget adjustment, the starting salary has been updated to $80,000 per year.
All other terms and conditions of the original job offer remain the same.
We look forward to welcoming you to the team!
Sincerely,
[Your Name]
[Your Title]
Addendum to a Meeting Invitation Email – Change of Date
Subject: Addendum: Meeting Invitation – Project Alpha Update
Dear Team,
Please note this addendum to the meeting invitation sent on October 25, 2024, concerning the Project Alpha Update.
Due to a scheduling conflict, the meeting date has been changed. The meeting will now be held on November 1, 2024, at 2:00 PM instead of the originally scheduled date.
The meeting agenda and the meeting link remain the same.
We apologize for any inconvenience.
Best regards,
[Your Name]
[Your Title]
Addendum to a Contract Email – Clarification of Terms
Subject: Addendum: Contract Agreement – Marketing Services
Dear [Client Name],
This email is an addendum to the contract agreement sent on October 24, 2024, for marketing services.
We’d like to clarify Section 3, “Deliverables,” specifically regarding the social media management component. The contract states “three social media posts per week.” This addendum clarifies that these posts will be distributed across three different social media platforms.
Please review the revised section and let us know if you have any questions.
Sincerely,
[Your Name]
[Your Title]
Addendum to a Project Update Email – Added Resources
Subject: Addendum: Project Gamma – Week 3 Update
Hi Team,
This is an addendum to the Project Gamma Week 3 Update email sent on October 25, 2024.
We’ve added a new section to the project’s shared drive containing updated design specifications. You can access it using this link: [link].
Please review these materials as you continue your work on Project Gamma.
Thanks,
[Your Name]
[Your Title]
Addendum to a Policy Announcement Email – Policy Revision
Subject: Addendum: Updated Company Dress Code Policy
Dear Employees,
This email serves as an addendum to the company-wide announcement regarding the dress code policy, which was sent on October 23, 2024.
Please note the following revisions to Section 4, “Footwear”: Sandals are now permitted in the workplace on Fridays.
We appreciate your understanding and compliance.
Best regards,
[Your Name]
[Your Title]
Addendum to a Training Schedule Email – Time Change
Subject: Addendum: Training Schedule – Cybersecurity Workshop
Dear Participants,
This email is an addendum to the training schedule email sent on October 20, 2024, regarding the Cybersecurity Workshop.
Please note that the start time for the workshop on November 2, 2024, has been changed from 9:00 AM to 10:00 AM due to venue availability. The duration and the rest of the agenda will remain the same.
Thank you for your attention.
Sincerely,
[Your Name]
[Your Title]
Writing addendum emails might seem like an extra step, but it’s a great way to keep everyone informed and avoid confusion. By following these simple steps and using these examples, you’ll be able to write clear, professional addendum emails that get the job done effectively. Remember to be clear, concise, and always reference the original communication. Good luck!